Frequently Asked Questions
Document Retrieval FAQs
Why is my company not in good standing?
Following are the most common reasons that a company may cease to be in good standing: Failure to File Annual Report/Pay Annual Fees Required Registered Agent Resigned Failure to File Return with Revenue Division
How do I know if my company is not in good standing?
If a company fails to comply with the requirements of any state in which they are registered, that state will take action to indicate in their records that the company is not in good standing. Each state uses its own terminology to indicate the status of the company. Following is a list of the terms that may be used to indicate that a company is not in good standing: Revoked Void Forfeited Not Compliant Inactive Bad Standing Not in Good Standing Past Due Delinquent Involuntary Dissolution Administrative Dissolution
What is a Certificate RE: Name Change?
If the name of a company has been changed, many states will provide a certificate that references both the old and the new name of the company. This is sometimes requested as a supporting document for the amendment filing in foreign registration states.
What if my country does not accept apostilles?
CorpCo provides legalization services for countries that are not party to the Hague Convention (those that do not accept the apostille for legalization). For those countries, it is necessary to have the documents authenticated by the US Department of State and further legalized by the local consulate of the country to which the documents will be sent. Types of documents often requested to be legalized:
- Certificate or Articles of Incorporation
- Good Standing Certificates
- Annual Reports or other documents reflecting corporate information
What is an apostille?
An apostille is a form of authentication that can be included with a good standing certificate or other certified document for use in a country that is party to the Hague Convention. The apostille authenticates the person who has officiated the certificate to which it is attached, making the document acceptable for use in the country specified. CorpCo provides services to obtain apostilles on state records and other corporate documents.
How long does it take to obtain a Plain Copy?
The processing time depends on the state from which the certificate is being obtained. A plain copy can generally be obtained in 5-7 business days with routine processing service, but turnaround times may also vary if a state is experiencing a processing backlog. The turnaround time can be reduced if you choose our Express Processing service.
Why might I need a Plain Copy?
The most common reason that a plain (file-stamped) copy of a filing is needed is to replace a filing that has been misplaced or lost. It is a good idea to keep track of all company records by placing filed copies of formation or registration documents as well as any subsequent filings (amendments, mergers, change of registered agent, etc.) in the minute book of the company.
What does a certified copy look like?
Generally, the certified copy of a filing will include a certificate from the state of issuance that gives a statement reflecting the facts relating to the document attached and is signed by the authorized person from the state (usually the Secretary of State). Due to the electronic age, these documents are often printed in black and white and bear some electronic marking to indicate its validity. In some states, the certification comes in the form of a stamp placed directly on the document and signed in original. Any documents being certified are typically black and white copies of what is on record at the state of issuance.
How long does it take to obtain a Certified Copy?
The processing time depends on the state from which the certificate is being obtained. A certified copy can generally be obtained in 5-7 business days with routine processing service, but turnaround times may also vary if a state is experiencing a processing backlog. The turnaround time can be reduced if you choose our Express Processing service.
Can CorpCo obtain a Certified Copy if the filing requested was not filed by CorpCo?
Yes. CorpCo can obtain certified copies of any public filing of record from any state in the US as well as from the District of Columbia.